Basic Information for Foreigners

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GENERAL

What is e-Student Service?

e-Študentski Servis (e-Student Service) is an employment agency which mediates temporary and part-time work to high-school and university students.

Our agency specialises in providing temporary student work.

We help and advise:

- companies in finding suitable candidates by enabling them to post job ads on our web page.

- students in finding work experience - all current job postitions can be found on our web page.

Who can work via Student Service?

You can work via Student Service if:

  • you have student status in Slovenia,
  • if you are a foreign citizen and you study in Slovenia or
  • if you're taking an internship or study as a part of international exchange programs in Slovenia.

What does student work look like?

find a job

How can you enroll in the e-Student Service and what do you need?

You can enroll via an online form or in person in one of our offices.

You need for registering:

  • Identity document (passport or ID);
  • Your bank account number;
  • Uniform citizen identification number, which starts with your birth date;
  • Slovenian tax ID number (issued by tax administration office anywhere in Slovenia);
  • Enrolment certificate of a Slovenian educational institution; if you are a part of the student exchange program, you need the international student card (issued by ŠOU Ljubljana, Pivovarniška 6, 1000 Ljubljana) or Erasmus certificate or IAESTE.
  • Foreigners need to fill-in the statement. You receive the statement for (non) residents at the e-Student Service office.
  • Based on the completed statement, you will receive further instructions. In case you opt to define yourself as a resident, we will need further documents, which can be obtain from Financial Office of the Republic of Slovenia (FURS).

How do you fill-out a non-resident statement that you receive when you enroll in an e-Student Service?

  • Address: you need to state your permanent address abroad.
  • Academic year: enter the current academic year.
  • Indicate whether you are a resident (in this case you must bring us a decision on residence of the Republic of Slovenia) or a non-resident (you state the country that you're a resident of).

What is EMŠO and what is a tax ID number?

Uniform citizen identification number (EMŠO) is a personal identification number, which starts with your birth date. EMŠO is indicated on the residence permit of the Republic of Slovenia.

Tax ID number must be held by every taxpayer and is used in relation to all taxes. It consists of eight numbers. Information on the allocation of the tax number for foreigners.

Slovenian tax identification number must be obtained for the purpose of receiving income. It consists of eight numbers. More information on the allocation of the tax number for foreigners is available on the website of the Financial Office of the Republic of Slovenia (FURS).

Where do you get the residence permit of the Republic of Slovenia?

You get the decision at the nearest administrative unit. More information can be found here.

At the office you fill out a questionnaire and you receive a decision to your home within 14 days, in some cases you'll have to wait 1 month.

When you bring us the decision and we enter it into the system, you receive a payment in the entire amount without deductible income tax (15,5% for ZPIZ is deducted).

Do you have to re-enroll every school/academic year?

Once you are enrolled in the e-Student Service, you no longer need to enroll.

However, you have to extend the status for every school/academic year.

E-OFFICE

How do you arrange or extend the status of a high school student/college student?

You can arrange or extend your status in a number of ways:

The proof of status can be:

  • Certificate of enrollment for the current school year;
  • High school student/college student card, with a sticker for the current school/academic year seen from both sides.

What is an e-office?

E-office is your personal web office which is available at www.studentski-servis.com anytime and from anywhere.

To use the e-office you need the e-mail address and the password you receive when registering into the e-Student Service.

What can you do in the e-office?

In an e-office, you can:

  • Browse available student jobs on a daily basis;
  • Complete the application for active job seekers;
  • Order a referral;
  • Check your earnings;
  • Edit and print ''My experience'';
  • Get information about income tax ...

What is My experience?

''My experience'' is a digital document, accessible in the e-office to all high school and college students of the e-Student Service.

It is a way for high school and college students to quickly record their skills and knowledge acquired through student work. Every job comes listed with the employer, the number of working hours and the basic competences acquired through work via the e-Student Service. Then you also have the opportunity to mark additional competences or knowledge that you have acquired in your assessment during the performance of your work.

Work experience is being recorded since 2005. You can also export the ''My experience'' document into an English PDF file.

AVAILABLE JOBS

How to find an available job?

Current and up-to date job offers can be seen on our website www.studentski-servis.com.

In the e-office you can review all the details and information for 30 available jobs on a daily basis.

We advise you to complete your application for active job seekers, so that we can send you FREE notifications about new available jobs via SMS or e-mail. In addition to that, when you re-enter the e-office, only jobs that match your experience, knowledge and desires will be displayed in the YOUR JOBS section.

What is the procedure if you find the job yourself? Do you still need the student service?

If you find the job by yourself, it is important that you agree with your employer to working terms and the amount of the payment.

It is also important that you order a referral at the student service, which is the legal basis for your work. You must order the referral before starting work, because otherwise your work will be ''undeclared'' and in the case of an inspection, both you and your employer will be penalized.

REFERRALS

What is a referral?

Work through the student service is based on a referral that you can order in your e-office, by phone, e-mail or personally in our office.

When do you have to order a referral?

A referral is the legal basis for work through the student service, so you must always pick it up before starting work. This is important, because otherwise your work will be ''undeclared'' and in the case of an inspection, both you and your employer will be penalized.

How do you order a referral?

You can order a referral:

When ordering a referral, you state:

  • Your last name and first name;
  • Your birth date and address;
  • Name of the employer or the tax number of the company where you will work;
  • Type of work.

Can you have multiple issued referrals for different companies or multiple referrals for the same company?

Yes, you can have multiple issued referrals for different companies.

Yes, you can have multiple issued referrals for the same company if you perform different jobs in one company.

How long can you work via the student service?

  • As long as you are a high school student or a college student.
  • Until the age of 26, if you are studying as an adult learner – equivalent to a high school student.
  • If you obtain a Bachelor's degree under the Bologna system, you have the status until the end of the academic year in which you have completed your studies.
  • If you obtain a Master's degree under the Bologna system, you have the status until the end of the academic year in which you have completed your studies.

PAYMENT FOR WORK

How do you get paid for the work done?

Before starting work, you agree with the company when can you expect the payment (e.g. 1st or 15th of the month). As a rule, companies submit a calculation of working hours once a month, but you can also make a different arrangement with your company.

How much money do you receive to your bank account if you are a non-resident?

Non-residents are deducted 22.5 % of the advance payment of income tax from each payment and 15.5 % of the pension and disability insurance contribution.

If the company pays you € 4.89/h gross, you get € 3.22/h net to your bank account.

The difference deducted is € 0.76 (advance payment of income tax in the amount of 22.5%) and € 0.91 (contribution for pension and disability insurance in the amount of 15.5%).

Non-residents of Slovenia are obliged to pay income tax for income that has a source in Slovenia. In case that the Republic of Slovenia has signed an agreement on the avoidance of double taxation with your country, you can get the advance payment reimbursed. For exact information on which countries allow the reimbursement of the advance, contact any tax office.

How do we inform you that the payment has been made?

SMS: is the fastest way to inform you about a received payment. Usually, you receive a SMS notification about the payment at around 15.00, and you receive the money to your account at around 16.30.

E-OFFICE: you can check your earnings in the e-office site at any moment.

What is the minimum statutory hourly rate?

The statutory hourly rate amounts to € 4.89 gross. We have a calculator for you, where you can calculate the amount of your net hourly rate and the amount if you are a non-resident (a 22.5% income tax advance is deducted for non-residents).

What does it mean that the earnings are 100% covered by the e-Student Service?

The e-Student Service covers more than 90% of the earnings of all students in the amount of 100%. This means that we transfer the money as soon as we receive a calculation of hours (applies to companies with a good credit rating). This means that you receive the money on the same day or on the next working day after we receive a calculation of hours from the company/organization.

REGULATIONS FOR THE WORK OF HIGH SCHOOL STUDENTS/COLLEGE STUDENTS

Is a contribution for pension and disability insurance deducted from foreigners?

The contribution for pension and disability insurance in the amount of 15.5% is deducted from foreigners, but it is not deducted in the case of a foreign citizen that is already included in the compulsory pension and disability insurance on some other basis and he/she can prove that prior to the issue of a referral with an appropriate certificate issued by a foreign institution that is not older than 30 days.

Why do you have to pay a contribution for pension and disability insurance?

The work paid with a student referral counts towards pensionable service. The records are kept by the Pension and Disability Insurance Institute. From the gross payment, 15.5% is deducted for pension and disability insurance.

How is pensionable service counted?

The pensionable service is calculated on the basis of the gross amount on the referral. In one year, a maximum of 12 months of pensionable service can be granted to a high school student/college student. You can see the informative calculation of the pensionable service in the e-office.

Are you obliged to sign any student employment contract?

Work through the student service is not work based on an employment contract, so you are not obliged to sign such a contract.

What do you have to pay attention to before starting work?

Before the beginning of work, agree very precisely on all the work conditions with the employer:

  • Payment (payment for work, introduction, calculation of stimulus work, missing inventory...);
  • Duration of work;
  • Requirements, additional conditions, internal rules in the company;
  • The period within which you can expect the payment;
  • It is also important that the employer provides you, before you start working, with a signed and validated copy of the referral.

At the student service you can find out how regularly your potential employer makes payments and before you start working, you can check the website www.neplacniki.info to see whether this company is on the list of companies that do not pay for student work.

Disputes and resolution disputes

In case of disagreement, you can contact the e-Student Service. We will mediate between you and the company.

  • If you want to ask a question on the subject of disputes, please fill out the form in the e-office.
  • In the case that the company does not pay the invoice, we will do out best to ensure that you receive the agreed payment. You can track the entire recovery process in the e-office (Overview of earnings).
  • If you believe that an employer does not comply with the agreement made before the commencement of work or violates your rights, you can contact us and explain the circumstances of the dispute or violation. We will contact the employer and warn him about his obligations.

Do you have to undergo a medical examination before the beginning of the student work?

At workplaces where workers are not threatened by special health hazards and at workplaces where there are no special risks, employers are usually satisfied with a medical certificate that you obtain on the basis of a check-up from the preventive health care program for students, provided that you have been examined in a period not exceeding 5 years. All of the above applies also to high school students.

Do you need to have health insurance for working with a referral?

We suggest that you arrange compulsory health insurance in accordance with the legislation of the Republic of Slovenia and EU provisions, as in case of injury, treatment costs may be incurred.

For the regulation of compulsory health insurance, contact the regional unit of the Health Insurance Institute (ZZZS) in Ljubljana or Maribor.

Is there a limit on the number of high school/college student's work hours?

Labour Relations Act specifically regulates the work of persons under the age of 18 who cannot perform overtime work and can work up to 8 hours a day (Legal basis Article 142-146 ZDR-1):

  • Full working time should not be longer than 40 hours/week.
  • Overtime work can take up to 8 hours a week, up to 20 hours a month and up to 170 hours a year. A working day can take up to 10 hours.
  • The employer may not impose full-time work under Articles 144 and 145 of this Act on: a worker in accordance with the provisions of this Act for the protection of pregnancy and parenthood (Article 185), a worker who has not yet reached the age of 18 years.
  • Due to nature or organization of work or users' needs, working hours can be distributed unevenly. In the case of an uneven distribution and temporary re-allocation of a full-time work schedule, the working time may not exceed 56 hours per week.
  • The provision of Article 146 of this law on the prohibition of full-time work shall also apply in case of uneven distribution or redistribution of working time.
  • For students over 18 there are no restrictions regarding night work.

Are you entitled to a reimbursement for transportation costs and lunch?

We suggest that you make an arrangement with the employer regarding the reimbursement for transportation costs and lunch before you start working.

The reimbursement of transportation expenses for high school/college students is not legally defined and remains a matter of agreement. The company can reimburse the high school/college student for transport costs by calculating them into student work.

The cost of food for high school/college students is also not legally defined and remains a matter of agreement. Practice shows that larger companies have an organized food service within the organization.

KIDO 12 AND INCOME TAX

What is the kido 12 form and where do you get it?

You can get the KIDO 12 form in our offices after receiving a payment or you can print it on the FURS website. You can come get your KIDO 12 at our office, when you receive a payment to your bank account, once a month, every six months or within 5 years.

For each payment, your KIDO 12 form must be submitted.

You take the KIDO 12 to the Financial Office of the Republic of Slovenia (FURS), which, after processing the application, refunds the advance on the income tax (up to the amount of special personal relief valid for that year € 3.302,70).

You can submit the KIDO 12 form 5 years after the payment.

If FURS authorizes the refund, they will transfer your advance payment to your bank account. You will receive the reimbursed advance payment to your account in 1 month.

For more information, read the FURS website where you can also find all the necessary forms .

What do you need to refund your tax (income tax advance)?

You need:

  • Study certificate;
  • Proof of residence from the country of origin (you receive this in your country);
  • KIDO 12 (you can print it at the e-Student Service after receiving a transfer to your bank account).

These three documents are sent/taken to the tax office of the Republic of Slovenia, which, after processing the application, refunds the advance payment of income tax (up to the amount of special personal relief applicable for that year).

The Financial Office of the Republic of Slovenia may also request other evidence of eligibility for the refund of the advance payment of income tax. If the Financial Office authorizes the refund, they will transfer your advance payment to your bank account.

How much can you earn per month/year?

There is no limit to how much you can earn via student service in a month or in a year. This means that you can earn as much as you want, but you will have to pay income tax at higher amounts.

What tax exemptions are the non-residents entitled to?

Non-residents who work via the Student Service are entitled to a Special Personal Relief in the amount of € 3.302,70 gross.